Administrative Assistant

Are you an organized and detail-oriented business professional looking to apply your office administrative skills to meaningful work that serves people in your community? Dogs with Wings Assistance Dog Society (DWW) is a mighty non-profit agency that transforms the lives of individuals and social service agencies by providing highly trained Assistance Dogs. We are seeking a dynamic individual that can assist in providing administrative support across our organization.

Responsibilities:

  • Provide general administrative assistance including organizing mail, answering telephones, photocopying, paper/electronic filing, and document preparation and control including updating manuals
  • Perform administrative functions through creating and managing documents, spreadsheets, and other digital/printed materials
  • Maintain files and process documentation
  • Coordinate meetings, travel arrangements, office services including supplies and equipment maintenance
  • Communicate with the public regularly to answer general inquiries through telephone, email, and various other platforms
  • Work across the organization to provide administrative support such as data entry, database management, and other requested activities
  • Assists with department financial administration requirements including accounts payable and receivable, reconciliations, and journal entries
  • Prepare meeting agendas & record minutes
  • Assist in the digitization of records and creating efficient storage systems
  • Represent DWW at external events and conduct presentations/tours of the facility as needed
  • General office duties as required

What do you need to bring to this position? 

  • Strong written and verbal communications skills
  • Demonstrated ability to set goals, create action plans and evaluate progress and results
  • Superior problem solving skills, a high level of organizational ability and ability to deal with multiple deadlines and demands
  • Self-directed with the ability to take initiative
  • Experience and proficiency with utilizing contemporary computer technologies (ie. Microsoft 365 Suite, Adobe Suite) and contact management databases
  • Ability to work irregular hours on occasion around events and activities
  • A focus to continuously improve systems, processes and practices and to recommend solutions

This full-time/summer position (2023) reports to the Executive Associate (Monday to Friday, 9:00 a.m. to 4:00 p.m.) with some irregular hours from time to time (evenings and weekends) around events and other activities. This position pays $17/hour, 35 hours per week. This job is partially funded through the Canada Summer Jobs Grant, which restricts applicants to between the ages of 15 to 30 years of age at the start of employment. 

Application Process: 

Submit your resume and cover letter by the closing date of May 14th, 2024 

DWW strives to provide access and accommodations throughout the application and selection process. We invite applications from all qualified candidates and welcome self-declarations of status in the interest of equity, diversity, and inclusion. 

Apply Here